Grounds Maintenance Procurement That Delivers Results for Muircroft Housing Association Ltd

Fully Auditable & High-Quality Supplier Secured

Client

Muircroft Housing Association Ltd

Services

Grounds Maintenance Procurement

Year

2025

Over 17% Cost Savings Achieved

The Challenge

MHA needed a compliant, below-threshold procurement under the Procurement Act 2023.

They required:

A high-quality grounds maintenance provider.
Full transparency and auditability.
Minimal administrative burden on their team.
Strong value for money.

Our Approach

A structured, transparent and fully compliant procurement process.

Sitemark delivered:

End-to-end tender management.
Drafting of tender documentation & evaluation methodology.
Supplier engagement and clarifications via In-tend.
Digital project coordination using Monday.com
Complete bid evaluation & moderation.
Recommendation report and award support.

Tenant-led & S20 aligned:

The process incorporated a tenant-led specification, including resident input, sign-off and full Section 20 compliance.

Market response:

16 Expressions of Interest.
6 full tender submissions.

“The service has been professional and friendly, making me feel that our procurement journey is in safe hands. Technical knowledge has been impressive. Flexibility and understanding of my organisations needs - and capacity has been most welcome. Appreciate to open and transparent way business has been discussed and negotiated in good faith.”

Duncan Clark Chief Executive Officer

Let's connect

Get in touch

We’d love to hear from you and see how we can transform your facilities management service. If you’ve got any questions or would like to book a chat with one of the team, get in touch today.